Transportation (Airfare) and Travel Reimbursement Information

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Travel Reimbursement for Domestic Students (enrolled and traveling from U.S. Institutions) for CEDAR 2020

Domestic students who have registered by Friday, March 23 may be eligible to receive lodging and airfare (or equivalent airfare) if they PRESENT A POSTER. Anyone submitting a lodging request that does not submit an abstract by Friday, March 15 will not receive travel support. Carefully read the information below regarding all travel. Travel support will be available to approximately 75 students who request it. Students will be notified on 31 March if they have been selected to receive travel support. Contact Tammy Kepple if you have any questions.

  • Students receiving any type of financial support (airline, mileage, housing, etc.) must approve their Expense Report for reimbursement to be made. All reimbursements for lodging and personal mileage will be made after the conclusion of the 2019 CEDAR Workshop. Please email Gete Bond (mailto:gbond@ucar.edu) and Emma Hagen (mail to: ehagen@ucar.edu) a copy of your itemized lodging receipt showing form of payment. Expense Reports will be emailed for approve by July 20, 2019, unless a housing receipt is needed. Reimbursement is always made to the student.
  • ALL STUDENT AIRFARE MUST BE PURCHASED THROUGH CPAESS. REIMBURSEMENTS FOR AIRFARE WILL NO LONGER APPLY.

Airfare requests will be submitted through the registration process.

Airline Tickets

ALL STUDENT AIRFARE ARRANGEMENTS MUST BE PURCHASED THROUGH CPAESS AS THEY WILL BE DIRECTLY BILLED TO UCAR. REIMBURSEMENTS FOR AIRFARE WILL NO LONGER APPLY. Airfare requests are submitted through the registration process. Once your information has been received, you will be contacted by a CPAESS travel coordinator. Please DO NOT contact them prior. As in previous years, CEDAR is only able to pay for domestic airfare with the United States and Puerto Rico.

It is the student's responsibility to ensure air itinerary dates match the lodging dates requested (if applicable) and the airport shuttle schedules. CEDAR is unable to pay for additional nights of lodging unless pre-approved by Tammy Kepple. No exceptions can be made to this policy.

Equivalent Airfare If your itinerary includes personal (non-CEDAR) travel, you will be responsible for payment over and above the equivalent airfare value.

Airfare limits for 2019 (2020 ones coming).

Student Travel Reimbursement for International Students (enrolled in International Institutions) for CEDAR 2020

International students who have registered by Friday, March 23 may be eligible to receive lodging support if they PRESENT A POSTER. Anyone submitting a lodging request that does not submit an abstract by Friday, March 23 will not receive travel support. Carefully read the information below regarding all travel. Travel support will be available to approximately 75 students who request it. Students will be notified on 31 March if they have been selected to receive travel support. Contact Tammy Kepple if you have any questions.

  • Students receiving any type of financial support must approve their Expense Report for reimbursement to be made. Expense Reports will be emailed for approve by July 24, 2020, unless a housing receipt is needed. Reimbursement is always made to the student.

Personal automobile for students outside Colorado

Students who prefer to drive their own car will be reimbursed for round-trip, direct mileage up to the maximum amount of the equivalent airfare posted in March or a maximum amount of $500.00 Whichever is less. Direct mileage is determined by the Rand McNally online site from your departure city to Santa Fe, NM.

Ground Transportation

Airports

International Sunport - ABQ


Sandia Shuttle

Serving Albuquerque International Sunport to all hotels in Santa Fe, NM.
The cost is $33 per person, one-way, from Albuquerque International Sunport, reservations are required.
  • Online Reservations: Sandia Shuttle
  • Phone reservations: 1-888-775-5696
Upon arrival at Albuquerque International Sunport:
  • The check-in desk is located inside the terminal building on the baggage claim level near SW Carousel #6. Be at the check-in desk 10 minutes prior to your designated pickup time. Sandia Shuttle Express is not responsible for transporting passengers who miss the van. Have your confirmation number ready. With this number you are guaranteed service.

New Mexico Rail Runner Express

Serving Albuquerque Sunport Airport to the Santa Fe Depot.


For more travel information see: http://santafe.org


Parking
  • Eldorado Hotel & Spa - Valet parking is available to Hotel Guests at $15.00 per day. Any attendee NOT staying at the hotel will be charged the daily prevailing rate and is subject to availability.
  • Hilton Hotel Santa Fe - Parking is $8/day for regular attendees staying at the hotel and $3/day for students staying at the hotel. For individuals not staying at the hotel the rate is $19/day.