Help:Uploading Files

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This page will describe how to upload a file and then how to create a link to it. In order to see a file, it must be uploaded, and then a wiki page must be edited in order to link to the file. Be aware that you may not see your uploaded file even if it is properly linked since the default in IE is to download the file to the default download area rather that to display the file. Both Mac Safari and PC Mozilla will display the file initially and not try to download it. First, you must have a login name in order to upload and link to a presentation file.

The first section describes how to find your login in the list of users. Next are instructions on how to upload a file, how to link to this file (either Media or Image), and more on how to edit.


List of Users

Users for this wiki are all CEDAR Database users with their password, and all participants as of June 15 of the 2007 CEDAR-DASI Workshop. The login of participants without a former DB webname should be their first initial as a capital letter, and then their last name. Click on 'Special pages' under 'toolbox' on the menu to the left hand side of the wiki page. Then click on 'User list' towards the bottom inalphabetical order. Click to 'View' 500 (50 names is default, and there are 950 login names total). If '(Cedar)' is after your login name, use the DB password, otherwise use 'wiki07'. You can change your password when you first login. Login by clicking on 'Log in/create account' in the extreme far upper right corner of the page. If you are not listed in the 'User list', contact Patrick West ( for a login for the 2007 CEDAR-DASI Workshop wiki. If you want a CEDAR Database login, fill out and submit the DB access form.

Uploading a File (Ex of text file for 2009 Workshop)

Click on the link on the left 'Upload file'. Alternatively, this link is available as 'Upload Files Here' in the 'Presentation Materials' section of each page (which is more convenient for editing the page when the file must be linked to be visible). Click on '2007 Workshop' under 'Community' on the left-hand-side menu. (Clicking on 'Forum' ONLY gets you to the Forum part of each workshop or talk, and NOT to the workshop description, conveners, presenations, etc.) Click on the day you made your presentation (from Sunday June 24 to Friday June 29). Click on your presentation (post-doc, tutorial, general talk etc) or workshop. Each talk and workshop has the same order after the title and contents: Introduction, Chairs and Presenters, Presenters, Time, Forum, and Presentation Materials. Each of these has an '[edit]' sign on the right-hand side, or you can use the 'edit' tab at the top of the page next to the 'article'. You should upload your file under 'Presentation Materials'.

The 'Upload file' link will take you to a page that will allow you to upload a file. Currently, only certain file types are allowed to be uploaded. These file types are:

  • png
  • gif
  • tif
  • jpg, jpeg
  • pdf
  • ppt
  • doc (for text files is better to capture the text (cntlA, cntlC), then paste (cntlV) into specific file name - see example below for 2009 Workshop)
  • xls
  • avi

Example for text file and .pdf file for 2009 Workshop

For a specific workshop, text files should be uploaded to a specific workshop page. The name of this page can be found by clicking on the workshop under the workshop list. For example, the workshop on solar cycle 23 by Knipp and Huang on Wednesday July 1, 2009 is named SC_23. To upload the abstract text of a talk, list the title with a link to a subdirectory of the workshop such as:

The directory structure is 2009_Workshop:Workshop_Name:file_name followed by the pipe symbol (|). the directory structure is preceded by 2 open brackets ([[), and the title after the pipe symbol is followed by 2 close brackets (]]). Then save this link editing, and click on the title. This will bring you to an empty page, where you paste in the text you have saved with cntlV. Save this also, and you have a working link to text.

If you then add a .pdf of the .ppt talk given, you can add this in the Drake_abstract directory as:

Save the link first, and then click on the link and with 'Media', you will be brought to the update media, and you can upload the .pdf (preferred archive form), or the .ppt (change .pdf in the link to .ppt twice) easily.

If you would like to be able to upload other types of files, please email us. However, .pdf files (especially if they are backward compatible to Acrobat 5.0) are the most versatile file type and can also be saved in the archives. Please note that .tif files will NOT convert from .ppt to .pdf on PCs, and will not show on a PC in Mozilla or IE.

On the Upload page, click the 'Browse' button to locate the file on your local disk.

Leave the 'Destination filename:' as is. This filename must have the same extension as the filename being uploaded. We suggest you leave it as is.

Now you can enter some descriptive text about what the file is, changes that you've made, or whatever information you would like.

Click the 'Upload file' button (or 'Upload Files Here' button) to upload the file.

Linking to the File

Now that you have the file uploaded, how do you link to it? Files are described either as Image Files (Image:) or Document Files (Media: as pdf, ppt, doc or xls). Complete steps in editing and linking are under Document Files.

Image Files

If you have just uploaded an image, then you can link to it in this way. When editing another page where you want to add your image, put in the following:

[[Image:1.15.2005_Internet.png|none|thumb|200px|Picture of the Internet]]

And it will look like this:

Picture of the Internet

For more on formatting of images, go to the Media Wiki Help Page on this subject


If the file you just uploaded is a document (pdf, ppt, doc, xls) then follow these instructions for linking to the file. We recommend that you convert your files to pdf format. However, if you are browsing using Internet Explorer, you do not have the capability to open a .pdf file on the wiki. Instead, it will download it to where your preferences state to download .pdf files and only show you a blank page with no indication that your click worked. If you use Safari (Mac) or Firefox, .pdf files will open on the wiki.

When editing another page where you want to add your link to this file, put in the following:

[[Media:2007_CedarWorkshopAgenda_V3.pdf|2007 Cedar Workshop Agenda, Version 3]]

This text after the vertical bar (|) is the text that will appear on the page.

If you are uploading your presentation in the area 'Presentation Materials', here is another example. Click on the edit tab at the top of the wiki page you want to link your presentation to. Go to the bottom of the portion under 'Presentation Materials' after the format types and before 'Upload Files Here'. Write in your link using the name you gave it like:

[[Media:Meriwether_tut07.pdf|pdf of Meriwether tutorial]]

An '*' is a bullet indent, and '**' is and extra tab bullet indent before the '[['. Uploaded links have 2 square brackets surrounding the text. Uploaded links must have 'Media:' or 'Image:' after the '[['.

Click on 'Save page' (can fill in 'Summary' also of what you edited and see the article by clicking on the tab 'article' at the very top to get out of the edit mode. Check your work by clicking on your link. If it does not come up, be aware that Internet Explorer will download a .pdf onto your desktop or wherever it is instructed to so it may appear not to be there even when it says 'page done'.

Further Notes on Editing

The easiest way to edit a wiki is to type in what you like, or to cut and paste using Notepad, or Word. Also in this help section in another document is a Wiki Reference Card on editing tips (bullet lists are *,**,*** while numbered lists are #,##,###.) To create paragraphs, insert a blank line. Headings are surrounded by =, ==, ===, and ====.

If you want to link to another URL outside the wiki, this can be done as

[ CEDAR Workshop URL with links]

In this kind of link, the text is surrounded by [ and ], and a space separates the URL from the descriptive text.